HARDIN COUNTY AGRICULTURAL SOCIETY
November Regular Board Meeting
November 7, 2015
The Hardin County Agricultural Society met Saturday, November 7th at the Hardin County Fairgrounds. There were 16 directors and 10 guests present.
Howard Lyle, President, called the meeting to order.
Thank You’s from several JR Fair exhibitors were read.
Ron Nichols asked the fair board to consider getting a different demo derby promoter for the 2016 Hardin County Fair.
Last month’s minutes, financial reports and bills were accepted.
Craig Stump from the Executive Committee stated that our policy for charging in the grandstands during the fair, is that 5 and under kids are admitted free and Judi Cronley will add that to the signs at the ticket booths.
The board accepted the committee’s recommendation of adding one more non advertised day to Judi Cronley’s contract, with a pay increase and to increase Pete Fout’s salary. New contracts go into effect January 1st, 2016.
It was noted Howard Lyle and Craig Stump will be extending the note on the loan at Quest until the end of December 2015.
The board accepted the proposed 2015/16 budget.
The Board moved to have Don Spar and Paul Rickenbacher be their delegates at the OFMA Convention in January.
Judi stated she has OFMA raffle tickets, anyone interested should see her.
The board moved to move $20,000 from the consignment sale money to the general account.
Howard Lyle gave an update on the District II meeting that was held a couple of weeks ago.
Jim Bidwell spoke on behalf of the Grounds Committee. Doug Seiler, from Lynn Valley Farmers, stated his club is going to donate money to purchase 2 wheelbarrows.
Russ Blue, from the Hardin County Firefighters, stated they want to put in a restroom in their building at the fairgrounds. Jim stated this is being further researched.
It was decided to only use SV & E for trash pickup and not use Brown’s Refuse any more. Pete Fout will contact them both about the change.
The board will be purchasing a small snow blower from Troyer’s at a cost of $599.
It was noted a floor scrubber will be rented from Key Supply, to clean the arts/crafts and community building floors.
Pete Fout stated all winterizing is done and storage continues, but big campers are going to be limited – due to space availability.
Judi Cronley stated inventory needs updated by Nov. 17th, to be available, to turn in for insurance purposes.
Jim stated the next ground’s committee meeting will be Tuesday, Nov. 17th at 7pm.
Craig Stump, chair of the Camping Committee, stated they will be adding 40 new camping spots this year. There will be 1 new row in the East lot. He discussed making some of these spots have 50 amp service. Cost for 50 amp service will cost more. Otherwise, camping prices will remain the same.
There will be 3 porta pots added to the East lot for campers.
Wristbands will be used for campers next year. A meeting will be held with Dennis Hinton on adding the spots and 50 amp services.
The entertainment committee spoke about their meeting they had with Bill Magann from Variety Attractions. There is still a lot of ideas being discussed, but it was noted there will be 2 nights of harness racing during the 2016 Hardin County Fair – one on Thursday and one on Friday. With adding the Friday night racing, the weekend entertainment is having to be adjusted. Friday night harness racing will start at 7pm, not at 6pm, like on Thursday. Ray Davis stated the next Entertainment committee meeting will be on Wednesday, Nov. 18th at 7pm and this is for the grandstand committee members, too.
All Jr. Fair Livestock Sale checks have been mailed and all money has been collected.
The board moved to buy the update for the showorks program. It was noted there will be a showorks sale committee meeting on Saturday, Dec. 19th at 10am, at the Hardin County Fairgrounds.
Commission from the Hardin Northern Band Boosters has now been collected.
Nancy Rickenbacher stated she has mailed to the county schools, her request of Jr. Fair board kids, so they will have a chance to attend the OFMA Annual Convention in January. She stated she would like a list of kids by December 21st. Nancy stated our 2015 Hardin County Fair queen will be trying for the 2016 State Fair Queen during the convention. Nancy has done her ribbon inventory and stated if anyone wants more or different ribbons, to let her know before January.
The Jr. Fair Affidavit form was reviewed and notarized.
The Jr. Fair Report was reviewed and accepted.
Under old business: Judi stated sausage sales continue with only a little unseasoned patties and bulk sausage available.
Open class premium money and Jr. Fair Premium money that was not collected, has been redeposited.
Under new business: The board moved that next year’s fair be Sept. 6-11, 2016 and those dates will be mailed to the Ohio Dept. of Agriculture for acceptance.
The board moved to have a Christmas Dinner/January Meeting either Dec. 28th or Dec. 29th, 2015. Previous past directors will be honored at that meeting.
Next month’s meeting will be Saturday, Dec. 5th at 7:30pm in the fair office.