Secretary Judi Cronley gave an update on the recent Consignment Sale.
After expenses were paid, the Society ended up with a profit of around $20,000.
The Society hasn’t seen a profit that well since the year 2016.
Consignors, items to be sold, buyers and registered buyer numbers were all up.
Nice weather also helped, along with not having a sale last year due to the pandemic.
Sherri Beale, Junior Fair Board Advisor also discussed their results from the Consignment Sale.
She noted that they had a profit of around $3,200 thanks to lots of donations.
She announced that Noah Ketchum is the Junior Fair Board President, Jake Bushong is their Vice President and Kylee Legge is their Secretary.
Here are the complete minutes from the April 7 meeting:
The Hardin County Agricultural Society met Wednesday, April 7, 2021, for their April monthly board meeting. Thirteen directors and four guests were present.
Brad Murphy, Board Vice President, called the meeting to order.
Mark Light, from OSU Extension, stated there is only 2 more weeks for 4-H on line enrollment.
Brad discussed the new orders for fairs to re-open, with hopes of more restrictions being lifted in the months to come.
Charlie McCullough and Jason Fulton moved to accept the minutes of the last meeting with one amendment and that being that the gates contracts were not discussed at the meeting. The board then accepted those amended minutes.
Pete Fout, Ground’s Superintendent’s letter of resignation effective Oct. 31, 2021, was accepted. An ad for the position will be posted immediately on all social media outlets. The 990 financial report was accepted and will be filed with the IRS for the year ending November 2020.
Rob Wilson, from the Ground’s Committee, stated he has received estimates to fix the suppression system in the Hardin Northern Restaurant. He received a written estimate for $3500-$4000 and another $800-$1000 to fix the exhaust system. This project was approaved. It was noted indoor storage will be coming out on this Friday, with pickups scheduled for Saturday, April 10th. It was noted a water line in the front of the Sheriff’s trailer on the grounds has been fixed. Craig Stump stated the County will be working on the old horseshoe pit area with tearing out what is there to get ready for new tile to be installed. After the tile is installed the area will be blacktopped for handicapped parking. It was noted Denny Hinton will be working on electrical panels in front of the Caretaker’s House. It was noted the Health Dept. approved the contract for them to use the grounds for their vaccine clinics and the Society has received a payment for $3000, for the 1st 3 months of being used.
The grounds is being prepped for the Cushman Club to rent the grounds next month. A couple of items are needed by the Health Dept, to receive a temporary camping permit. Those items will be taken care of this week. There are currently 3 available Fair camping spots in the West camping area. All spots in the East Camping area have been rented, with there being 24 available spots. All those on the fair camping wait list were called, but some phone numbers didn’t work and some people never called back.
New contracts for KOI drag racing and Bear Hollow Wood Carver have been signed for entertainment at this year’s fair. A new contract from the Hardin County Tractor Pullers has been received. The All American Petting Zoo and Magic w/Eli are on board for this year’s fair. It’s still questionable if the Columbus Zoo and COSI will be available to come.
Livestock Judges are still needed for Dairy, Dairy Beef feeders, Beef, Sheep, and Goats.
Brad Murphy, stated Durant Amusements, will be present for Rides at the same price of $12 to ride all day. Emails are needed for all vendors, since contracts will be done on line this year. So, phone calls need to be made to each vendor to receive email addresses.
Sherri Beale, Jr Fair Board Advisor, discussed their results from the Consignment Sale. They had a profit of around $3,235. They had lots of donations that helped them out tremendously. She announced that Noah Ketchum is their President, Jake Bushong is their Vice President and Kylee Legge is their Secretary.
Jake McFadden, Sponsorship Committee Chairman, stated there are 41 sponsors for this year’s fair, with some of those being new this year. In kind donations were discussed and will be kept track of, so those individuals can be recognized with sponsorships. There are a lot of groups/individuals who donate a lot of their time and tools to the fairgrounds and the board would like to recognize them more than just a note of thanks!
TV signage has been purchased with grant money and those TV’s will be placed around the fairgrounds during the week of the fair. Fair sponsors and information about events going on during the fair will be displayed on the TV’s. It was noted the new website will be going Live soon. Jake McFadden discussed the 2-way radio rentals for the week of the fair, with hopes of having better batteries. It was noted the 2021 Fair book will be going to press tomorrow morning. The on line version will be available on the new website.
Judi Cronley gave an update on the Consignment Sale. After expenses were paid the Society ended up with a profit of around $20,000. The Society hasn’t seen a profit that well since the year 2016. Consignors, items to be sold, buyers and registered buyer numbers were all up. Nice weather also helped, along with not having a sale last year d/t the pandemic.
Under old business:
Sherri Beale gave an update from the District meeting held last week. Judi is asking Open Class superintendents to check with the judges they had scheduled last year, to see if they would want to judge this year.
Under new business:
The gate committee is in need of gate workers for Wednesday and Saturday of this year’s fair. Groups wanting to work the gates need to have a nonprofit status and need around 33 workers. If a group doesn’t have 33 workers, a day could be divided. Please notify the Secretary Office if your group is interested for more information. Steve Harpster discussed the old bricks from the sheep barn that came from the aisles, is available for people to come up with ideas of re-purposing them on the fairgrounds.
The next Fair Board meeting is scheduled for Wednesday, May 5th at 7pm, in the Arts/Crafts Building.